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July Checklist
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All Officers
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Hold the induction ceremony for the club's new officers at the first club meeting in July. The outgoing president will arrange for the new Area Director to attend the club meeting and perform the ceremony.
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Attend the district-sponsored club officer training if you did not attend in June. You can find the dates and times of available club officer trainings on District 39's Calendar.
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Hold the club's monthly Executive Committee Meeting with the club officers. Club members can also attend in order to observe. Each officer reports on their plans, accomplishments, and progress on tasks.
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Review last year’s Distinguished Club Program (DCP) results for your club.
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Establish the club’s goals for the current year’s Distinguished Club Program.
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Read your Club Leadership Handbook manual and the Club Officer Calendar.
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President
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Set the time and location of the club's monthly Executive Committee Meeting. Each month, create the Club Officer Meeting Agenda and lead the meeting.
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If not done by predecessor, designate club's proxy-holder on Toastmasters.org Club Central for the Annual Business Meeting conducted during International Convention. (Proxy FAQ)
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VP Education
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VP Membership
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Report on the results of Beat the Clock! and annual membership programs at the club meeting and in club newsletter/website. (Results available on Membership Building Contests page.)
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Promote TI’s membership programs, including the Smedley Award (Aug 1 – Sept 30), during meetings and in club newsletter/website.
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VP Public Relations
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August Checklist
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All Officers
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Attend the district-sponsored club officer training if you did not attend in June or July. You can find the dates and times of available club officer trainings on District 39's Calendar.
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Hold the club's monthly Executive Committee Meeting.
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Select the date and theme for the club’s Fall Open House Event in late September or early October.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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VP Membership
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VP Public Relations
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Treasurer
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President or VP Education
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Cast the club's votes at the Annual Business Meeting conducted during International Convention in Denver, Colorado from August 21-24, or if not done yet, designate proxy-holder. (Proxy FAQ)
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President, VP Education and VP Membership
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September Checklist
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All Officers
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Hold the club's monthly Executive Committee Meeting.
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Select Open House Chair, PR Chair, Decorations Chair, and Food Chair, speakers, and host for Fall Open House Event.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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President
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VP Membership
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Treasurer
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October Checklist
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All Officers
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Hold the club's monthly Executive Committee Meeting.
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Hold the club’s Fall Open House Event.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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President
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VP Membership
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November Checklist
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All Officers
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President and VP Education
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Membership
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December Checklist
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All Officers
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Attend the second round of district-sponsored club officer training. You can find the dates and times of available club officer trainings on District 39's Calendar.
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Hold or cancel the club's monthly Executive Committee Meeting.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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January Checklist
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All Officers
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Attend the second round of district-sponsored club officer training if you did not attend in December. You can find the dates and times of available club officer trainings on District 39's Calendar.
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Hold the club's monthly Executive Committee Meeting.
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Review current year’s Distinguished Club Program (DCP) results for your club.
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Select date for Spring Open House Event in late March or early April.
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VP Education
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Pass out the My Goals and Club Assessment handouts at the first club meeting to collect members’ two-month and six-month goals.
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Make sure every member has a mentor. Recruit new mentors.
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Plan and schedule club's Speech Evaluation and International Speech Contests for a meeting in February.
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VP Membership
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VP Public Relations
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February Checklist
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All Officers
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Attend the second round of district-sponsored club officer training if you did not attend in December or January. Note that training ends in February. You can find the dates and times of available club officer trainings on District 39's Calendar.
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Hold the club's monthly Executive Committee Meeting.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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Select Open House Chair, PR Chair, Food Chair, and Decorations Chair, speakers, and host for Spring Open House Event.
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Conduct club's Speech Evaluation and International Speech Contests.
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VP Education
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VP Membership
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VP Public Relations
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Treasurer
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March Checklist
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All Officers
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Promote Area Speech Evaluation and International Speech Contest and encourage all members to attend in support of club's contestants.
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Hold the club's monthly Executive Committee Meeting.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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Rehearse and prepare for Spring Open House Event.
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President
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VP Membership
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Treasurer
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Complete collecting member dues and submit membership list with payment to Toastmasters International before the April 1st deadline. Submit the Toastmaster's International dues through Toastmasters.org's Club Central on the Submit Payment page.
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File the club's 199N e-Postcard with the California Franchise Tax Board by May 15th. You and the club's president should receive an email in March from Toastmasters International's 199N@toastmasters.org email address with instructions on how to file the form. Click here to see the instructions shared in 2019. If you do not receive the email by April 1st, check your email's spam and trash folders.
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April Checklist
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All Officers
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Promote Division Speech Evaluation and International Speech Contest and encourage all members to attend in support of area's contestants.
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Hold the club's monthly Executive Committee Meeting.
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Hold Spring Open House Event.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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President
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VP Education
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VP Membership
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Report on the results of the Talk Up Toastmasters! membership campaign during meetings and in club newsletter/website.
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Begin promoting Beat the Clock membership campaign which runs from May 1st through June 30th.
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| Treasurer |
- File the club's 199N e-Postcard with the California Franchise Tax Board by May 15th. You and the club's president should receive an email (usually in March) from Toastmasters International's 199N@toastmasters.org email address with instructions on how to file the form. Click here to see the instructions shared in 2019.
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May Checklist
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All Officers
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Recruit next year’s club officers.
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Promote District Spring Conference.
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Hold the club's monthly Executive Committee Meeting.
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Review the club’s goals for the current year Distinguished Club Program (DCP).
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VP Education
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VP Membership
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| Treasurer |
- File the club's 199N e-Postcard with the California Franchise Tax Board by May 15th. You and the club's president should receive an email (usually in March) from Toastmasters International's 199N@toastmasters.org email address with instructions on how to file the form. Click here to see the instructions shared in 2019.
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Secretary
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Report the names of the new club officers on Toastmasters.org in Club Central on the Club Officers Assignment page before the June 30th deadline. Update the club's mailing address to the new president's mailing address (with their permission) on the Club Demographics page.
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Report the names of the new club officers before June 30th on Easy-Speak by clicking on "This Club" in the main menu and then selecting Club Officers from the drop-down menu.
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President and VP Education
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June Checklist
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All Officers
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Attend district-sponsored club officer training. You can find the dates and times of available club officer trainings on District 39's Calendar.
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Current officers meet with incoming officers to help prepare them for their roles.
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Hold the club's monthly Executive Committee Meeting.
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Review the club’s goals for the current year Distinguished Club Program (DCP). Ensure that all educationals completions and new member applications have been credited with Toastmasters International.
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Write articles for the club's annual newsletter according to the VP Public Relations Officer’s directions.
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President
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Invite the new Area Director to install the club's new officers. You can find their name and contact information on the District 30 Division, Area, and Chief Judge Directory. If the directory has not been updated yet, email your Division Director to request the new Area Director's name and email.
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VP Public Relations
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| Treasurer |
- Provide the club's bank with a bank signatory card.
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Secretary
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Report the names of the new club officers on Toastmasters.org in Club Central on the Club Officers Assignment page before the June 30th deadline. Update the club's mailing address to the new president's mailing address (with their permission) on the Club Demographics page.
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Report the names of the new club officers before June 30th on Easy-Speak by clicking on "This Club" in the main menu and then selecting Club Officers from the drop-down menu.
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